mentaxonomy

Legal information

Privacy Policy

1. Data controller

Controller
José Miguel López Coronado
Address
C/ Arquitecto Santiago Calatrava, 5
46035 Valencia, Spain
Email
info@mentaxonomy.org

2. Personal data processed

Depending on the use of the website and its services, the following categories of personal data may be processed:

  • Contact data: name and email address, for example when contacting us by email.
  • Account data: credentials and information associated with access to services where registration or authenticated access is enabled.
  • Communications data: the content of messages and requests sent by email or through any contact mechanism made available on the website.
  • Technical and security data: the minimum information necessary to operate, maintain and protect the website and its services, such as IP address, date and time of access, request metadata and security events recorded in technical logs.

Users are responsible for the lawfulness of any personal data they provide or enter into the services and for having an appropriate legal basis for its processing.

3. Purposes of processing

Personal data may be processed for the following purposes:

  • Handling requests for information, contact, support, collaboration or demonstrations.
  • Managing access to and use of services, where applicable, including authentication, onboarding, incident management and technical support.
  • Sending operational communications related to requests, access or service provision.
  • Ensuring the security, integrity and availability of the website and its services, including misuse prevention, incident detection, technical auditing and maintenance.
  • Obtaining aggregated web analytics to improve the website, its performance and its content.

4. Legal basis

The legal bases for processing personal data are:

  • Consent of the data subject, when the user submits a request or voluntarily contacts us.
  • Pre-contractual measures or performance of a contract, where processing is necessary to manage access to or provision of a service.
  • Legitimate interests of the controller, including maintaining website and service security, preventing misuse and improving performance and user experience through aggregated analytics.
  • Compliance with legal obligations, where applicable.

5. Retention periods

Personal data will be retained only for as long as necessary to fulfil the purposes described in this policy and, where applicable, for the periods required by law.

  • Inquiries and communications: for the time necessary to handle the request and any reasonable follow-up.
  • Account data: for the duration of access to the relevant service and, where applicable, for the statutory periods arising from the relationship.
  • Technical and security logs: only for as long as necessary to ensure security, technical traceability and incident resolution.
  • Web analytics: according to the retention settings configured in Matomo and applying data minimisation criteria.

6. Recipients and processors

Personal data will not be disclosed to third parties unless required by law or necessary to provide the website or related services through providers acting as data processors, such as infrastructure, hosting or technical service providers.

Where applicable, those providers will process personal data under the controller’s instructions and subject to safeguards compliant with the General Data Protection Regulation (GDPR).

7. International transfers

No international transfers of personal data outside the European Economic Area are currently anticipated.

If such transfers become necessary in the future, appropriate safeguards required under the GDPR will be implemented, including, where applicable, Standard Contractual Clauses or another legally recognised transfer mechanism.

8. Web analytics (Matomo)

This website uses Matomo, a self-hosted web analytics tool, to obtain aggregated statistics about website usage, such as pages visited, load times, device type, browser and operating system.

  • Matomo is configured not to use cookies.
  • IP anonymisation and data minimisation are applied.
  • No individual tracking is performed and no personal profiles are created for advertising purposes.

For further information, please see the Cookie Policy.

9. Data subject rights

Data subjects may exercise the following rights regarding their personal data:

  • Right of access.
  • Right to rectification.
  • Right to erasure.
  • Right to object.
  • Right to restriction of processing.
  • Right to data portability.
  • Right to withdraw consent at any time where processing is based on consent.

To exercise these rights, please email info@mentaxonomy.org , indicating the right you wish to exercise and providing the information necessary to verify your identity.

10. Security and confidentiality

The controller applies reasonable technical and organisational measures designed to ensure a level of security appropriate to the risk and to protect personal data against unauthorised access, accidental or unlawful loss, alteration, disclosure or destruction.

11. Complaints to the supervisory authority

If you consider that the processing of your personal data does not comply with applicable data protection regulations, you may lodge a complaint with the Spanish Data Protection Agency (Agencia Española de Protección de Datos, AEPD).

12. Changes to this policy

This Privacy Policy may be updated to reflect legal, technical or functional changes. Where changes are significant, users will be informed through reasonable means.

13. Contact

For any questions regarding this Privacy Policy or the processing of personal data, please contact: info@mentaxonomy.org .